Student Enrolment & Fee Management
Manage student records and fee structures with ease.
What we deliver:
Student and parent database management
Course, programme, and class fee setup
One-time, recurring, and instalment billing
Discounts, packages, and promotions handling
Credit notes and refunds management
Benefits:
Accurate fee tracking
Reduced billing errors
Improved collection efficiency
Billing, Invoicing & Payment Automation
Ensure timely invoicing and faster fee collection.
What we automate:
Automated invoice and receipt generation
Recurring billing for monthly or term-based fees
Integration with online payment gateways
Outstanding fee and ageing tracking
Benefits:
Improved cash flow
Less manual follow-up
Better parent and student experience
Accounting & Financial Automation
Maintain clear and compliant financial records.
What we automate:
Revenue and expense tracking by centre or programme
Cost allocation for teachers, materials, and facilities
Bank and expense reconciliation
GST / SST / VAT reporting (where applicable)
Financial statements and management reports
Tools we use:
Zoho Books and integrated accounting systems
Benefits:
Faster month-end closing
Accurate financial reporting
Audit-ready records
Resource & Expense Management
Control operational costs and resource usage.
What we implement:
Teacher and trainer cost tracking
Teaching materials and supplies management
Expense claims and approvals
Cost visibility by programme or centre
Benefits:
Better cost control
Improved programme profitability
Reduced administrative workload
Reporting, Dashboards & Insights
Gain clarity on performance and growth.
What you get:
Revenue and enrolment dashboards
Outstanding fees and collection reports
Programme and centre profitability analysis
Cash flow and financial performance insights
Benefits:
Data-driven decision making
Better planning and forecasting
Early identification of issues
Data Security & Compliance Focus
We recognise the importance of protecting student and parent data.
Our approach includes:
Role-based access controls
Secure system configurations
Clear data ownership and access policies
Alignment with applicable data protection regulations (e.g. PDPA, GDPR where applicable)
Note: SmartOps Consulting focuses on operational and financial systems. We do not provide learning management systems (LMS) or academic content platforms.
Who This Is For
Our education solutions are ideal for:
Training and education centres
Tuition and enrichment centres
Private schools and academies
Corporate training providers
Education service operators and SMEs
Our Implementation Approach
1. Business & Operations Review
Understand enrolment, billing, and admin workflows
2. Solution Design
Map student billing, payments, and accounting systems
3. System Setup & Data Migration
Configure fee structures and financial controls
4. Testing & Go-Live
Ensure accuracy before live operations
5. Training & Ongoing Support
Support your admin and finance teams
Why Choose SmartOps Consulting
Zoho-focused implementation and automation partner
Practical, scalable solutions for growing education providers
End-to-end support: setup, migration, training & support
Systems designed to reduce admin work and errors